Email System & SMTP Integration

DocuPulse includes a comprehensive email system with template management, SMTP integration, and automated notifications. The system supports customizable email templates, delivery tracking, and integration with various SMTP providers for reliable email delivery.

Email System Architecture
Email Components
  • • Template management system
  • • SMTP configuration
  • • Email queue management
  • • Delivery tracking
  • • Notification system
  • • Email logging
Email Features
  • • HTML email templates
  • • Variable substitution
  • • Attachment support
  • • Bulk email sending
  • • Email scheduling
  • • Bounce handling
Email Template System
Template Management
Template Features
  • • HTML template editor
  • • Variable placeholders
  • • Template versioning
  • • Template categories
  • • Preview functionality
  • • Template testing
Default Templates
  • • Welcome email
  • • Password reset
  • • Account confirmation
  • • Room invitations
  • • File sharing
  • • System notifications
Template Variables
User Variables
  • {{ user.name }} - User's full name
  • {{ user.email }} - User's email
  • {{ user.company }} - User's company
  • {{ user.position }} - User's position
  • {{ user.username }} - Username
  • {{ user.profile_url }} - Profile link
System Variables
  • {{ site.name }} - Site name
  • {{ site.url }} - Site URL
  • {{ site.logo }} - Company logo
  • {{ reset_url }} - Password reset link
  • {{ room.name }} - Room name
  • {{ file.name }} - File name
SMTP Configuration
SMTP Settings
  • • SMTP server configuration
  • • Authentication credentials
  • • Port configuration
  • • SSL/TLS encryption
  • • Connection timeout
  • • Retry mechanisms
Supported Providers
  • • Gmail SMTP
  • • Outlook/Hotmail
  • • SendGrid
  • • Mailgun
  • • Amazon SES
  • • Custom SMTP servers
Email Delivery System
Delivery Process
Email Processing
  1. Template selection & rendering
  2. Variable substitution
  3. Email validation
  4. Queue placement
  5. SMTP delivery
  6. Delivery confirmation
Error Handling
  • • Invalid email addresses
  • • SMTP connection failures
  • • Authentication errors
  • • Rate limiting
  • • Bounce processing
  • • Retry mechanisms
Email Queue Management
Queue Features
  • • Priority-based queuing
  • • Batch processing
  • • Rate limiting
  • • Queue monitoring
  • • Failed email handling
  • • Queue cleanup
Queue Status
  • • Pending emails
  • • Processing emails
  • • Sent emails
  • • Failed emails
  • • Bounced emails
  • • Retry attempts
Notification System
Notification Types
  • • Account notifications
  • • Room invitations
  • • File sharing alerts
  • • System announcements
  • • Security alerts
  • • Maintenance notices
Notification Preferences
  • • Email notifications
  • • In-app notifications
  • • Notification frequency
  • • Category preferences
  • • Quiet hours
  • • Unsubscribe options
Email Analytics
Delivery Metrics
  • • Sent email count
  • • Delivery success rate
  • • Bounce rate tracking
  • • Open rate monitoring
  • • Click-through rates
  • • Spam complaint tracking
Performance Analytics
  • • Email delivery time
  • • Queue processing speed
  • • SMTP response times
  • • Error rate analysis
  • • Template performance
  • • User engagement metrics
Email Security
Security Features
  • • Email encryption (TLS/SSL)
  • • Authentication (SPF/DKIM)
  • • Rate limiting
  • • Spam protection
  • • Content filtering
  • • Secure SMTP connections
Compliance
  • • GDPR compliance
  • • CAN-SPAM compliance
  • • Unsubscribe mechanisms
  • • Data retention policies
  • • Privacy protection
  • • Audit trail logging
Email Stats
6
Default Templates
∞
Custom Templates
6
SMTP Providers
24/7
Queue Processing
Email Operations
Create Template
Edit Template
Send Email
Configure SMTP
View Analytics
Manage Queue
SMTP Providers
Gmail - Google SMTP
Outlook - Microsoft SMTP
SendGrid - Transactional emails
Mailgun - API-based delivery
Amazon SES - AWS email service
Custom - Self-hosted SMTP
Email Status
Sent - Successfully delivered
Pending - In queue
Failed - Delivery failed
Bounced - Email bounced
Spam - Marked as spam
Unsubscribed - User opted out